Privacy policy
Summary
We’ve summarised the key points of our Privacy Policy below. If you want more information on a section, please email our administrator/data controller on the email below.
1. Information we collect from you and why
Here are the broad categories of information that we may collect about you and the reasons why. Please remember all information is given to us voluntarily.
a. Your personal data i.e. Name, Number, Email, Address, age:
i. We require this information to stay in contact with you.
ii. To update you with all church and charity activities
iii. Login for ChurchSuite Event management software (You can set your privacy level within the application regards to the information that can be viewed)
iv. To administer membership records;
v. To manage our employees and volunteers
b. Transaction information when you donate or pay for an event. (Potters House church doesn’t store your credit card information in our system)
i. Process your donation / Payment
ii. Communicate your order to the event organiser
iii. Send you transaction information
iv. Carry out analysis and research to develop and improve our services
v. Protect you and the event managers from fraud and other acts in the breach of our terms and conditions.
vi. To fundraise and promote the interests of the charity;
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c. Information regarding marketing preferences
i. We send you customised marketing information regarding our events, activities and services running at The Potters House Church
d. Feedback on your thoughts of our events and services
i. Reply to your question for feedback
ii. Conduct analysis and research to improve and develop our Events
e. Information we log without notification
i. Interaction with our events digitally
ii. Attendance to connect groups and services
iii. Dates we log are Baptism, Salvation Declaration, Baby Dedication, Ministry Start and end. We use this information to help in your Christian development and discipleship
f. Photography / Video
i. We use all images and videos taken at our events for marketing purposes. We market through our website and social media platforms
ii. If you don’t wish for any digital media of you used, please notify the photographer/videographer, and they will destroy it immediately
iii. If you see any digital content of you used and you no longer wish for us to utilise it, please speak to the data controller on the email below.
2. Legal basis for processing personal information
a. Explicit consent of the data subject so that we can keep you informed about news, events, activities and services.
b. Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement
c. Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided
i. the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
ii. there is no disclosure to a third party without consent.
3. Who we share personal information with
a. Pastoral leadership
i. For communication and ministry purpose
ii. Prayer and intercession
iii. Strategising for church development and growth
b. Church Council Members (Appointed by the congregation and pastoral leadership)
i. You can contact and speak with regarding any concerns you may have.
ii. Information shared is bound by GDPR policy
c. Connect Group Leaders & New Start Team
i. Name, number, and Email for communication and people management (Low-level access)
d. Accountant
i. Donations review and management
ii. Gift aid claim for tax-paying donations
iii. Event payments and managements
e. Children Church Leaders
i. Name: Communication and identification
ii. Age: Create age-appropriate content
iii. Parents Details: Communication regarding concerns, consent and next of kin
iv. Allergies: Health and safety
v. Learning Difficulties: Content preparation, health and safety (In line with our safeguarding policies)
vi. Medical Issues: Safeguarding, Health and safety
vii. Attendance: Age & child number ratio ( In line with safeguarding policies)
viii. Photo: Identifying picture to name for potential new works (Only if approved by parents)
f. Third Party
i. Your personal data will be treated as strictly confidential and will only be shared with leading members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
4. Data transfer through the Church management system
a. ChurchSuite has an approved GDPR policy. Please request further information from our data controller.
5. Security
a. The Potters House Wandsworth Church places great importance on protecting your information from and against unauthorised access and unlawful processing, accidental loss, destruction and damage. We have implemented the appropriate technical and organisational measures to safeguard such information.
6. Data Retention
a. The Potters House Wandsworth Church will retain your personal information for no longer than is necessary to fulfil the purposes described in this Privacy Policy. You can request your data to be deleted at any time. To which will be removed within 48 hours
7. Your rights and personal data
a. You can access your account through the ChurchSuite application at any time to review and update your personal information. You can also contact us to ask us to delete your personal information, restrict its processing or request that it be ported to a third party. You also have the right to unsubscribe from the marketing communications we send you by using the unsubscribe functionality in any marketing communication you receive from us or by amending your profile accordingly.
i. The right to request a copy of your personal data which The Potters House Wandsworth Church holds about you
ii. The right to request a copy of your personal data which The Potters House Wandsworth Church holds about you
iii. The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
iv. The right to lodge a complaint with the Information Commissioners Office.
8. Links to third party sites
a. Our websites may, from time to time, contain links to and from third-party API’s (for example, our payment gateway through Stripe). Stripe is GDPR compliant and has an extended policy. IF you require additional information, please request from the data controller.
9. Updates to this privacy policy
a. We may update this Privacy Policy from time to time in response to changing legal, technical or business developments. We encourage you to periodically review this page for the latest information on our privacy practices.
10. How to contact us
a. Email: admin@phcwandsworth.co.uk
b. Web: www.phcwandsworth.co.uk
The controller of your personal information is The Potters House Church entity in the country in which you use our Services.